You haven't searched anything yet.
Apply for future vacancies.
In order to be consider for this job, you must take and pass an examination within MN Merit, which is offered online. Click to apply, Link to MN Merit System application center.
Job Summary
To perform moderately difficult office support assignments requiring knowledge of agency programs, procedures and practices, and to serve as liaison between the general public and agency staff.
Supervision Received
Employees working in this job class work under general supervision and usually receive some instruction with respect to details of most assignments, but are free to develop their own work sequences within established procedures, methods, and policies.
Supervision Exercised
No formal supervisory authority.
Essential Functions
This position description is not intended to be all-inclusive. Employee may perform other essential and non-essential functions as assigned or apparent to meet the ongoing needs of the department and organization. Regular attendance and punctuality are essential requirements of this position.
Minimum Qualifications
Must be eligible for appointment by the MN Merit System.
High school diploma or general education degree (GED) required.
Preferred Administrative Support Diploma or college coursework in administrative support applications, business English, business communications, typing, Microsoft Office software, or closely related field, plus one or more years of general clerical experience or an equivalent combination of education and experience capable of performing the essential duties and responsibilities of the position.
Valid Minnesota driver’s license or access to reliable transportation for infrequent travel that may be required for off-site training or other job-related activities. Employment reference checks and a criminal background check will be performed as part of the pre-employment process.
Must have the ability to focus and work productively despite frequent interruptions.
Knowledge, Skills, and Abilities Required
Knowledge of:
Skill in:
Ability to:
Language Skills
Intermediate Skills - Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Skills
Intermediate Skills – Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills
To perform this job successfully, an individual should be proficient at using assigned software which may include:
County Payroll Software E-time, Microsoft Word, Excel, Outlook, Access, Publisher, PowerPoint, Adobe, MAXIS, MMIS, SSIS, OnBase, Compass Pilot, Application Extender (Scanning system), Internet and other job-related software.
Ability to Travel
Infrequent travel may be required for trainings and meetings in and out of Aitkin County.
For the Public Health Office Support Specialist, travel may be required to immunization and flu clinics or other special events throughout Aitkin County.
Competencies
To perform the job successfully, an individual should consistently demonstrate the following competencies (definitions attached or available upon request):
Ethics, attendance/punctuality, safety and security, dependability, analytical, design, problem solving, project management, technical skills, customer service, interpersonal skills, oral communication, written communication, teamwork, leadership, cost consciousness, diversity, organizational support, judgment, motivation, planning/organizing, professionalism, quality, quantity, adaptability, initiative, and innovation.
Work Environment
The noise level in the work environment is usually moderate. Work is performed in an office setting with noise and activity. Requires the ability to be flexible and tolerate numerous interruptions while maintaining a pleasant, personable demeanor.
Equipment and ToolsComputer, copier, fax, telephone system, printer, 10-key calculator, shredder, scanner, laminator, emergency weather-alert radios, and other job-related equipment.
County-owned vehicles and personal vehicle (requires proof of insurance on file).
Physical Activities/Requirements
Disclaimer
The above statements are intended to describe the general nature and level of the work being performed by employees assigned to this job classification. This is not an exhaustive list of all duties and responsibilities. Aitkin County reserves the right to amend and change responsibilities to meet organizational needs as necessary. This job description does not constitute an employment agreement between the employer and employee.
Reasonable Accommodation Notice
The County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
10/25/2021
06/27/2023 – Minimum Qualifications Updated to include H.S. Diploma
Our Vision: We strive to be a county of safe, vibrant communities that place value on good stewardship of local resources.
Our Mission: Aitkin County’s mission is to provide outstanding service in a fiscally responsible manner through innovation and collaboration with respect for all.
Our Core Values: Collaboration, Innovation, Integrity, People-Focused, Professionalism
Full Time
Public Administration
$37k-47k (estimate)
07/09/2022
06/01/2024
aitkincountyfair.com
AITKIN, MN
200 - 500
1976
KIRK PEYSAR
<$5M
Public Administration
The job skills required for Office Support Specialist include Customer Service, Administrative Support, Microsoft Office, Data Entry, Written Communication, Planning, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Support Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Support Specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Support Specialist positions, which can be used as a reference in future career path planning. As an Office Support Specialist, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Support Specialist. You can explore the career advancement for an Office Support Specialist below and select your interested title to get hiring information.
If you are interested in becoming an Office Support Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Support Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Support Specialist job description and responsibilities
Operates microcomputers and other office equipment.
04/13/2022: Peoria, IL
Collects, reviews and analyzes data and prepares reports, charts, budgets, and other presentation materials utilizing word processing, spreadsheet, or specialized software.
03/30/2022: Florence, AL
Compose and prepare a variety of complex office automated forms, memos, letters, narrative and statistical reports, charts, and graphs for Lead Hazard Reduction Program (LHRP) and program stakeholders.
04/24/2022: Sioux Falls, SD
Maintains files, databases, and archives of relevant records.
02/23/2022: Ann Arbor, MI
The support specialist coordinates with others to ensure that referral and billing.
04/03/2022: San Bernardino, CA
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Support Specialist jobs
An Administrative Specialist or Administrative Coordinator may provide daily supervision.
04/27/2022: Davenport, IA
To write an effective office support specialist job description, begin by listing detailed duties, responsibilities and expectations.
04/27/2022: Great Falls, MT
Must be a High school graduation or equivalent.
04/06/2022: Chattanooga, TN
Office jobs require basic skills such as typing, filing and familiarity with computers.
05/03/2022: Poughkeepsie, NY
Upper level office jobs may require a college education or even advanced degrees.
02/15/2022: Charleston, SC
Step 3: View the best colleges and universities for Office Support Specialist.